The Platform
Every module your operations needs. All in one place.
OPICA is a modular business operating system - build to connect your documents, tasks, training, inventory, and team under a single platform. Use what you need. Add more as you grow.
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Document Management
Draft, govern, and control every document in one place.
OPICA's Document Management module gives you a full lifecycle system for every policy, procedure, and operational document your business runs on. Create documents with AI-assisted drafting, route them through structured approval workflows, and publish them to a permission-controlled library — all with a complete audit trail behind every action.
AI-assisted drafting creates a structured first draft from a simple prompt — policy, SOP, or any other type of document.
Approval workflows route documents to reviewers automatically, with in-app comments and one-click sign-off.
Version control locks every published version with a full history of edits, approvals, and access logs.
Review scheduling flags documents for renewal automatically — no manual chasing needed.
Role-based access ensures every document is visible only to the people who should see it.
AI Drafting
Version Control
Approval Workflows
Support AI
A 24/7 assistant trained on your own documentation.
Support AI is an intelligent assistant that answers questions about your business using the documents already inside OPICA. Ask it anything — from procedure queries to policy summaries — and it responds with answers drawn directly from your documentation, complete with source references. No hallucinations. No generic responses. Just accurate answers, instantly.
Natural language Q&A lets team members ask questions conversationally — no search terms required.
Answers are grounded in your actual documents with source references so nothing is taken on faith.
Document summaries on demand — ask for a summary of any document or section.
Step-by-step process guidance walks users through procedures without needing to read the whole document.
Context-aware — asks follow-up questions when a query is ambiguous to return the right answer first time.
Always On
Doc-Trained AI
Instant Answers
What can I help with?
Ask me anything about your company processes, policies, or procedures.
Analyze
Find Policy
Summarise Doc
Delegate Task
New
In Progress
Completed
New
In Progress
Completed
Delegate
Assign work with full context attached.
Delegate replaces the back-and-forth of task management by attaching everything a team member needs directly to the assignment. Every task includes the related document, relevant files, deadline, and a dedicated in-ticket thread — so nothing gets lost in email and nothing needs chasing for context.
Task creation with linked documents, inventory items, or training — so assignees know exactly what they're working toward.
In-ticket chat keeps all communication on the task itself, not scattered across email and messaging apps.
File attachments, notes, and references are added directly to the ticket at creation.
Status tracking shows Pending, In Progress, and Completed across your whole team in one view.
Automated reminders and escalation alerts ensure no deadline is missed without visibility.
Task Management
In-ticket Chat
File Attachments
Learn
Turn your documents into team training - automatically.
The moment a document is published, OPICA can transform it into a structured training module. No manual course building. No duplicate work. The Learn module generates interactive content from your existing documentation and assigns it to the right people — so your team is always trained on the version of the document that's actually in use.
Auto-generated courses pull key content from published documents and structure them into learning modules.
Quizzes and assessments are created alongside the course — including pass/fail scoring and completion records.
Course assignment is automatic based on role, department, or document tag.
Completion tracking gives managers real-time visibility into who is trained and who is overdue.
When a document is updated, the linked course flags for refresh — keeping training in sync with document.
Auto-Generated Training
Document-Linked
Team Onboarding
Hey Sarah!
Here is your training progress & schedule
Active Training:
Health & Safety Induction
90% Completed
Schedule
Mo
Tu
We
Th
Fr
Sa
Su
ISO Compliance Module
01:00 am to 01:45 am
Document Handling Procedures
11:00 pm to 11:30 pm
More Modules
The complete stack, built to work together.
Each module integrates with the others. Actions in one trigger events in another — so your operation runs as one connected system, not a collection of separate tools.
Report
Report gives you pre-built dashboards and a custom builder that pulls live data from across the platform. Track training completion by department, monitor document review status, view task output by team — and export presentation-ready reports for audits, board meetings, or internal reviews.
E-Signature
Send documents for digital signature directly from OPICA's Library. Place signature fields, track signing status, and store every completed document with a full audit trail — including timestamp, signer identity, and IP. No external tools. No chasing for PDFs.
Planner
Planner aggregates dates from across OPICA — task due dates, document review schedules, training deadlines, and maintenance events — into a single calendar view. Connect your Google or Outlook calendar and everything stays in sync without manual entry.
How It Works Together
Every module talks to every other.
OPICA isn't a bundle of separate tools with a shared login. It's a single connected system where actions in one module automatically trigger the right response in another. That's what makes it an operating system — not just a platform.
Publish a document → Learn auto-generates the training, Library indexes it, and Support AI updates its knowledge base. Instantly.
Add an inventory item → link the relevant SOP, set a maintenance schedule, and Delegate creates the first inspection task. All in one workflow.
Complete a training → the linked task in Delegate marks done, the Report module updates compliance metrics, and the employee's Dashboard reflects the change. No manual updates.
One system. Every operation. Ready to see it in action?
Book a 30-minute demo and we'll walk you through the modules most relevant to your business — no generic pitch, just a look at what OPICA does for operations like yours.